July 26, 2021 Regular Council Summary

Consent Items

Governance and Priorities Committee Meeting 2021-JUL-12

Policy and Bylaw Renewal Project Update
Council repealed the 100 outdated or redundant Council policies highlighted in red within the Table of Contents linked to the July 12, 2021 report by the Deputy City Clerk.
Section 10 a 1

Proposed Amendments to the Business Licence Bylaw
Council changed the liquor primary business licence fee from $1100 to $165 per year.
Section 10 a 2

Proposed Amendments to the Business Licence Bylaw
Council directed staff to proceed with finalizing the “Business Licence Bylaw 2021 No. 7318”, and that once finalized, return to a future Regular Council meeting for first, second and third readings of the “Business Licence Bylaw 2021 No. 7318”, along with amendments to the “Fees and Charges Bylaw 2007 No. 7041” and the “Bylaw Notice Enforcement Bylaw 2012 No. 7159”.
Section 10 a 3

Active Transportation Infrastructure Grant
Council directed staff to submit two applications under the Active Transportation Infrastructure Grant Program and provide a Council resolution for each submission:

• Council directed staff to submit an application for Metral Complete Street Corridor Phase 2, confirm the local share of $2.54 million is available and supported, the project is a municipal priority, and the project is "shovel ready” and intended to be complete within the required timeline.

   

• Council directed staff to submit an application for Fourth and Albert Complete Street Phase 4, confirm the local share of $700,000 is available and supported, the project is a municipal priority, and the project is “shovel ready” and intended to be complete within the required timeline.

Section 10 a 4

Community Amenity Contribution Policy
Council directed staff to work with the Nanaimo Development Group and other appropriate stakeholders, to look at options and provide more information regarding:

1. Calculation for townhouse residential dwellings based on a per area calculation

2. Amenity contribution values based on net floor area
Section 10 a 5

Finance and Audit Committee Meeting 2021-JUL-21

Live Fire Training Centre Remediation
Council added a Live Fire Training Facility Remediation project in the amount of $275,300 to the 2021 budget funded from the General Asset Management Reserve Fund.
Section 10 b 1

Funding Request for Commercial Street Revitalization Plan
Council amended the 2021-2025 Financial Plan to add $150,000 in 2021 for a Commercial Street Revitalization Plan funded from Payment in Lieu of Taxes.
Section 10 b 2

Update on Welcome Pole at Sway'a'Lana/Maffeo Sutton Park and Request for Additional Funds
Council approved the proposed location of the pole at Sway’a’Lana/Maffeo Sutton Park as identified on Attachment “C” to the staff report.

Council amended the 2021-2025 Financial Plan to include an additional $50,000 for the installation of the Welcome Pole funded from the Strategic Infrastructure Reserve.
Section 10 b 3

Community Program Development Grant - Nanaimo Climate Action Hub Society
Council approved the request from the Nanaimo Climate Action Hub Society for a Community Program Development Grant in the amount of $3,000 to assist in funding the Community Climate Circles program.
Section 10 b 4

Nanaimo Operations Center - Phase 2 Environment Assessment
Council increased the budget for the Public Works Facility: Conceptual Design by $100,000 to undertake a Stage 2 environmental site investigation funded from Payments in Lieu of Taxes.
Section 10 b 5

Ending the B.C. Climate Action Revenue Incentive Program (CARP)
Council directed staff to send a letter to Premier John Horgan, the Minister of Municipal Affairs, the Minister of Environment and Climate Change Strategy, and the Union of B.C. Municipalities outlining the value of the BC Climate Action Revenue Incentive Program (CARIP) and the implications of the program’s end.
Section 10 b 6

Sustainability and Emission Reduction Reserve Funds
Council directed staff to include in the 2022–2026 Draft Financial Plan for Council consideration a new funding strategy for the Emission Reduction Reserve based on an annual allocation of $165,000.

Council directed staff to transfer the balance in the Sustainability Reserve Fund to the Emission Reduction Reserve Fund and return to Council with an updated Emission Reduction Reserve Fund Bylaw that includes supporting both energy and emission reduction projects and initiatives.
Section 10 b 7

Reports

Special Events in Nanaimo
Council was provided an overview of outdoor events in City of Nanaimo parks and open spaces as well as an outline of how the City of Nanaimo facilitates the delivery of events with logistical support, funding opportunities and infrastructure.
Section 12 a

Off-Street Parking Reserve Fund Bylaw
Council passed first, second and third readings of “Off-Street Parking Reserve Fund Bylaw 2021 No. 7328” (To establish a statutory reserve for cash-in-lieu payments received under “Off-Street Parking Regulations Bylaw 2018 No. 7266”).
Section 12 b

Endorsement of Draft Articles of Incorporation and Shareholder Agreement for the Nanaimo Prosperity Corporation
Council:

1. Approved in principle the draft articles of incorporation and shareholder agreement for the Nanaimo Prosperity Corporation.

2. Directed staff to submit the articles of incorporation and shareholder agreement to the Inspector of Municipalities for approval.

3. Delegated the Chief Administrative Officer to represent Council in discussions with the Inspector of Municipalities.

4. Directed staff to return for Council’s final approval of the articles of incorporation and shareholder agreement following approvals by the Inspector of Municipalities and the respective Councils/Boards of the five shareholder organizations.
Section 12 c

Official Community Plan Amendment OCP100 - 456 Milton Street and OCP101 - 120 Needham Street, 514 and 540 Haliburton Street, and 535 and 575 Nicol Street
Council directed staff to proceed with processing Official Community Plan amendment application OCP100 for 456 Milton Street.

Council directed staff to proceed with processing Official Community Plan amendment application OCP101 (120 Needham, 514 and 540 Haliburton Street, 535 and 575 Nicol Street).
Section 12 d

Development Variance Permit Application No. DVP420 - 4176 Wellesley Avenue
A development variance permit application was received to reduce the minimum required front yard setback to allow a proposed dwelling on proposed Lot C.

Council Outcome: Council issued Development Variance Permit No. DVP420 for proposed Lot C.
Section 12 e

Property Disposition - 4176A Wellesley Avenue
Council approved the property disposition of 4176A Wellesley Avenue for $100,000 to Michael McKillican and Michelle Peakman.

2. authorized the Mayor and Corporate Officer to execute the Purchase and Sale Agreement.
Section 12 f

Property Disposition - 4220A and 4200A Victoria Avenue
Council approved the property disposition of 4220A and 4200A Victoria Avenue for $134,000 to Karin Parakin.

Council authorized the Mayor and Corporate Officer to execute the Purchase and Sale Agreement.
Section 12 g

Development Permit Application No. DP1221 - 3945 Biggs Road
A development permit application was received for the redevelopment of the Nanaimo Correctional Centre at 3945 Biggs Road.

Council Outcome: Council issued Development Permit No. DP1221 at 3945 Biggs Road.
Section 12 h

Development Permit Application No. DP1198 - 361 Albert Street
A development permit application was received for a five-storey building with 22 residential units and a live/work studio at 361 Albert Street.

Council Outcome: Council issued Development Permit No. 1198 at 361 Albert Street.
Section 12 i

Development Permit Application No. DP1210 - 6030 Linley Valley Drive
A development permit application was received for a multi-family residential development at 6030 Linley Valley Drive.

Council Outcome: Council issued Development Permit No. DP1210 at 6030 Linley Valley Drive.
Section 12 j

Housing Agreement - 1125 Seafield Crescent
Council passed first, second and third readings of “Housing Agreement Bylaw 2021 No. 7329” (To secure unit affordability).

Council directed staff to register a covenant on the title of the land to reinforce the terms of the housing agreement.
Section 12 k

Video Surveillance of Civic Property Policy
Council repealed Council Policy COU-178 - “Video Surveillance of Civic Property Policy”, dated 2008‑MAY-26, and replaced it with COU-223 - “Video Surveillance of Civic Property Policy” as attached to the 2021‑JUL-26 report by the Records/Information & Privacy Coordinator.
Section 12 l

Council Resolutions Update
Council was provided with an update on Council’s completed and outstanding resolutions.
Section 12 m

Bylaws

"Zoning Amendment Bylaw 2019 No. 4500.146"
Council adopted "Zoning Amendment Bylaw 2019 No. 4500.146" - To rezone 111 Terminal Avenue to allow Cannabis Retail Store as a site-specific use within the Terminal Avenue Zone.
Section 13 a

"Zoning Amendment Bylaw 2021 No. 4500.183"
Council adopted "Zoning Amendment Bylaw 2021 No. 4500.183" - To amend the Corridor Three zone to allow 'automobile sales, service and rental' as a site-specific use within 2355 Kenworth Road and a portion of 2345 Kenworth Road.
Section 13 b

"Highway Closure and Dedication Removal Bylaw 2021 No. 7286"
Council adopted "Highway Closure and Dedication Removal Bylaw 2021 No. 7286" - To provide for highway closure and dedication removal of a portion of Eighth Street adjacent to 857 Old Victoria Road.
Section 13 c

"Housing Agreement Bylaw 2021 No. 7327"
Council adopted "Housing Agreement Bylaw 2021 No. 7327" - To secure unit affordability.
Section 13 d

Notice of Motion

Councillor Geselbracht advised that he will be bringing forward the following notice of motion for consideration at a future Council Meeting:

“That staff prepare a report on an investment policy and strategy that can achieve the following considerations:

1) Divest from fossil fuel companies, by supporting fossil fuel free investment portfolios, such as the MFA Fossil Fuel Free Short-Term Bond Fund and build on the examples of fossil fuel free investment strategies from other municipalities such as Vancouver and Victoria;

2) Select investments that make positive contributions to Environmental, Social and Governance (ESG) factors; and

3) Align investment with the Sec.183 of the Community Charter, and best practices for investing public funds.

4) Provide strategic options with associated budgetary considerations that include options for the immediate divestment of all funds that include holdings involved in the production and distribution of fossil fuels and options that take a more graduated approach.”
Section 14 a

July 26, 2021 Regular Council Meeting – agenda, documents and video