December 21, 2020 Regular Council Summary

Presentations

Karen Fry, Fire Chief - Presentation of the Canadian Fire Services 20 Year Fire Services Exemplary Service Medal
Mayor Krog presented Karen Fry, Fire Chief, with the Canadian Fire Services 20 Year Fire Services Exemplary Service Medal.
Section 8 a

Bylaw Enforcement Officer Barry Hornby - Appreciation Award of Bravery
Mayor Krog presented Barry Hornby with an award of bravery for his life saving efforts on December 3, 2020.
Section 8 b

Consent Items

Consent Items group discussion points into a single area on the agenda labeled “Consent Items.” This procedure allows decision-makers to group consent items together under one heading and approve them in one action or to consider and vote on each item separately if discussion is needed (for more information, please see Section 14 of the City’s Procedural Bylaw).

The following Consent Items were approved by Council:

Finance and Audit Committee 2020-DEC-16

Culture and Events Grants 2021 - Fund Recommendations to Support Community Vibrancy and Resilience
Council approved the 2021 Cultural Grant funding recommendations of $478,166.

A special rapid response program will be administered for 2021 with the remaining funds of $28,559 to support resilience in Nanaimo’s arts and culture sector.
Section 10, a, 1

Proposal for Welcome Pole at Maffeo Sutton Park
$50,000 from Public Art budgeted in the year 2020 and 2021 will be allocated for a permanent artwork at Maffeo Sutton Park to the realization of a Welcome Pole by Snuneymuxw artist Noel Brown.
Section 10, a, 2

Investing in Canada Infrastructure Program Adaptation, Resilience and Disaster Mitigation
An application will be sent to the Investing in Canada Infrastructure Program – Adaptation, Resilience and Disaster Mitigation for the Seabold Drive and Ptarmigan Way Drainage Upgrade project.
Section 10, a, 3

Investing in Canada Infrastructure Program COVID Resilience Infrastructure Stream
An application will be sent to the COVID-19 Resilience Infrastructure Stream of the Investing in Canada Infrastructure Program for the Generators for Beban Park Complex and the Water Treatment Plant.
Section 10, a, 4

Reports

2021-2025 Financial Plan Bylaw
The “Financial Plan Bylaw 2020 No. 7320” (To confirm and adopt the 2021 – 2025 Financial Plan) passed first, second and third readings.
Section 12, a

100 Gordon Street - Revised Agreements
Council was provided with an update on construction activity at 100 Gordon Street to obtain approval to remove the Option to Purchase, update the Revitalization Tax Exemption Agreement and revise the parking agreement.

The following recommendations were approved:

1. Remove the Option to Purchase registered in favour of the City of Nanaimo from 100 Gordon Street.
2. Update the Revitalization Tax Exemption Agreement for 100 Gordon Street with PEG Companies.
3. Enter into a parking agreement with PEG Companies – Courtyard by Marriott Hotel to rent reserved parking stalls for use by hotel guests within the City-owned parkade located within the Conference Center Parkade at 101 Gordon Street.

Section 12, b

BC Hydro Street Light Upgrades
Staff will work with BC Hydro to develop a Street Light Replacement Plan that replaces the BC Hydro lease light fixtures with fixtures of equivalent wattage (brightness) and with a temperature (colour) that aligns with the City’s selection criteria.

The City Wide Lighting Study will be finalized and a prioritization and implementation strategy will be presented to Council for future capital planning considerations.
Section 12, c

Nanaimo Food Policy Council
Staff will be participating in the Nanaimo Food Policy Council as non‑voting members which will include one Council member.

A letter to the Regional District of Nanaimo Board of Directors will be sent requesting that a staff liaison be appointed to the Nanaimo Food Policy Council to represent regional interests.

A letter of support from the City to Nanaimo Foodshare will be sent requesting the Nanaimo Region Medical Health Officer provide Nanaimo Foodshare with an additional $5,000 annually to the health authorities locally designated food hub, to contribute to the administrative costs of coordinating the Nanaimo Food Policy Council.
Section 12, d

285 Prideaux Street - Lease to BC Housing
The licence agreement to BC Housing for the Emergency Response Centre at 285 Prideaux Street has been extended until June 30, 2021.

Effective July 1, 2021 the disposition of a 60-year lease of City-owned lands at 285 Prideaux Street will be transferred to BC Housing.
Section 12, e

Development Permit Application No. DP1150 - 2517 Bowen Road
Development Permit No. DP1150 for a proposed office building was issued to 2517 Bowen Road with the following variance:

• to increase the maximum building height from 14.0m to 17.7m

Section 12, f

Development Permit Application No. DP1174 - 2535 Bowen Road
Development Permit No. DP1174 for a proposed automobile dealership (Nanaimo Honda) was issued to 2535 Bowen Road with the following variances:

• to waive the minimum building height requirement; and,
• reduce the required landscape buffer along the west property line from 1.8m to 0m

Section 12, g

Development Permit Application No. DP1192 - 4851 Cedar Ridge Place
Development Permit No. DP1192 for a mixed-use development with 98 multi-family residential units and commercial space was issued to 4851 Cedar Ridge Place with the following variances:

• reduce the minimum required rear yard setback from 7.5m to 5.66m
• reduce the minimum required building front face in the front yard setback from 50% to 32% of the property frontage
• increase the maximum permitted building height from 18m to 20.65m
• reduce the minimum required setback for the refuse enclosure from 3m to 0.3m

Section 12, h

Development Variance Permit Application No. DVP406 - 164 Holland Road
Development Variance Permit No. DVP406 to increase the maximum allowable gross floor area and maximum allowable building height for a proposed accessory building was issued to 164 Holland Road with the following variances:

• increase the maximum allowable gross floor area for all accessory buildings from 90m2 to 243m2
• increase the maximum allowable height for a proposed accessory building from 7m to 7.85m

Section 12, i

Development Variance Permit Application No. DVP409 - 3358 Stephenson Point Road
Development Variance Permit No. DVP409 to allow an over-height accessory building was issued to 3358 Stephenson Point Road with the following variance:

Section 12, j

Development Variance Permit Application No. DVP410 - 5455 Mildmay Road
Development Variance Permit No. DVP410 to reduce the minimum required flanking side yard setback from an unconstructed road right of way was issued to 5455 Mildmay Road with the following variance:

• reduce the minimum required flanking side yard setback from 4.0m to 1.5m

Section 12, k

Covenant Amendment Application No. CA14 - 6010 Brickyard Road
Staff will proceed with public notification prior to Council’s consideration of Covenant Amendment Application No. CA14 at an upcoming Public Hearing.
Section 12, l

Bylaws

The following Bylaws were adopted:

“Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33”
“Sewer Regulation and Charge Amendment Bylaw 2020 No. 2496.33” (To set the 2021 rates for sanitary sewer).
Section 13, a

“Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16”
“Waterworks Rate and Regulation Amendment Bylaw 2020 No. 7004.16” (To set the 2021 water rates).
Section 13, b

“User Fee Subsidies Amendment Bylaw 2020 No. 7095.02”
“User Fee Subsidies Amendment Bylaw 2020 No. 7095.02” (To set the 2021 thresholds for User Fee Subsidies).
Section 13, c

“South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09”
“South West Bulk Water Rate Amendment Bylaw 2020 No. 7099.09” (To set the 2021 bulk water rates for South West Extension).
Section 13, d

“Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12”
“Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” (To update the bylaw to set rates for 2021).
Section 13, e

Bylaw Notice Enforcement Amendment Bylaw 2020 No. 7159.09
“Bylaw Notice Enforcement Amendment Bylaw 2020 No. 7159.09” (Housekeeping amendment to correct reference to section 6.9 within the Building Bylaw section of Schedule “A”).
Section 13, f

Other Business

Correspondence dated 2020-DEC-17 from Nanaimo social service providers
The letter received from numerous social service providers will be referred to the office of the CAO to coordinate a stakeholder meeting inclusive of the health and housing co-chairs, pursuant to the requests made.
Section 15

December 21, 2020 Regular Council Meeting – agenda, documents and video